Author: Mati Roy | Created: 2022-01-11 | Updated: 2022-01-11
How I use Clockify, a timetracking app
I use workspaces for teams with shared time tracking. I have 1 for a few companies, 1 for an intentional community,
1 for my personal contractors outside my companies.
Note about using multiple workspaces:
Tracking my time in multiple workspaces is a bit annoying because of the time to switch between both and I can’t
easily have reports aggregating multiple workspaces.
I’ll always track my time in my personal workspace even if I also track it somewhere else, but at the lowest
level of resolution. Ex.: If I have a workspace for X, then I’ll track that I’m working on X on my personal
timetracker while tracking in more details what I’m doing in the workspace for X.
If teams with whom I’m working don’t really need to see my time tracking, but I need to see theirs (like for my
personal contractors), then I’ll keep tracking my time in my personal workspace even if they will track their own
time in this shared workspace.
I recently updated my clients to make better use of this level of abstraction. For organizations/people I work a lot
for, I have them as a specific client, to which many projects are associated. For organizations/people with whom I
only have 1 project, I bundle them under “clients” named by type:
Contractor: where i put small projects i do for contractors
Board: i dont currently have this one, but if i was on the board of many org, i would use it
I also bundle some by theme:
Cryonics: where i put my cryonics projects; the “clients” are “people that will use cryonics” in a way
I’ll use the description field to say what else I’m working on at the same time*
I’ll usually select the project that I value the most as the main one; like, if I do something that
would otherwise be “consuming time” but while doing something productive (like eating while watching TV),
then I don’t care about tracking this in the “consuming time” project
Sometimes I’ll create 2 time-entries if it’s important to track those 2 entries, but I don’t often do
name of the person i was doing the task with
Note: all tags with an underscore would be concatenated with their sub-item; ex. “_type: gear creation”; the purpose
being for them to be bundled together in the list
and the purpose of the underscore is for them to appear at the top of the list
*What I do at a given time can overlap with more than 1 project in various ways. For example:
watching TV while eating
doing sport (exercise) with a prospect (dating)
writing this post because i want to help a friend and because i want to improve my system